As part of our drive to simplify financial processes and increase accountability and agility, we have modified the thresholds for approving Purchase Requests (workflow).
The new 5-threshold flowchart is available here : Click here to consult it.
Application date
This change will be effective from March 5, for all new requests initiated in AX2012 ERP for the entities concerned. Requests initiated before this change will retain the old validation circuit up to the order stage. No change under K2 or SAP.
Rules to observe
Company commitment
- It is strictly forbidden to commit the company other than by initiating a Purchase Order according to the attached workflow.
- Adjustment DAs must remain exceptional and justified.
Responsibilities
- Requisitioner: ensure that the purchase requisition is correctly completed, including the correct cost center (CCT).
- CCT managers: ensure that the budget is properly maintained, check that the goods/services are received in accordance with the contract/quotation, and formalize this with a receipt in the ERP system.
Purchasing policy
- Involvement of Purchasing Department from €20K upwards.
- Compulsory competitive bidding (invitation to tender or multiple quotes).
- Inclusion of necessary documents (contract, quotation) for rapid validation.
Financial policy
- Exceptional advance payment only on validation of Purchases.
- Payment within 45 days end of month.
Follow-up and support
Compliance with these rules will be monitored and regular reports sent out.
The Finance Department is available to answer any questions you may have, and is continuing to work on further simplification measures.
Please pass on this information to your teams.
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